SPEDI Maintain

Make it easy

If computer systems are so profitable, why isn’t everybody using one?

The answer is as most existing systems are expensive, difficult to learn and require a lot of your valuable time. This is where SPEDI Maintain, which manages what is traditionally called the ‘Back Office’ retail store functions has major advantages:-

it runs on basic computer equipment
is easy to learn
F1 help available
does not take a lot of time to manage
does not overload you with lengthy unwanted reports
is not expensive
it even has a training mode so that you can try out new features that you haven’t previously used without risk.

Pricing control

SPEDI Maintain keeps a file of all the barcodes used in your store. It allocates each product to a category (eg ready meals), and for each category you can define the pricing strategy that you want. Then when you receive new pricing information, electronically from your main supplier, or perhaps from an invoice, the system will suggest a new selling price for you to check, then print a new shelf edge label and apply the price at the agreed date. (Obviously you can set up exceptions to the general rule - you wouldn’t expect to make the same margin on a tin of baked beans as asparagus spears!) You can also use the system to set up promotions in advance, so that the promotional price only applies for the advertised period of the promotion and you do not have to relabel your stock at the beginning or the end.

Suggesting orders

SPEDI Maintain keeps sales records for the last thirteen weeks. When you wish to place an order, a report lists the products that are available from the supplier, showing the pattern of sales (and stock holding if you record it) and suggesting an order quantity. You may use the list to check your order. Alternatively, you may use a hand held scanner to walk through the store and select the products you wish to order.

Stock control

SPEDI Maintain, linked to your tills, records the sale of every item. If you also record the deliveries to your store (which may use electronic delivery notes from your supplier) then you are able to keep a record of the stock of each product. Apart from helping you to calculate accurate orders, this will improve your security by identifying the losses in each product - a very useful first step to stopping the losses. We recommend that you do this for key high value lines - cigarettes, tobacco, spirits etc.

Reporting

There are a wide range of reports available to help you see what is doing well in your business and what needs your attention. Reports include best and worst sellers, products not sold since a specific date, low margin products, stock reports as well as price book and suggested orders. All reports may be displayed on the screen or be printed.

Stand alone entry system

SPEDI Maintain can add value to your business even if you use it without scanning tills. If you have a computer at home or in the store, then for a very modest outlay you can install SPEDI Maintain with a hand scanner, and get the important benefits of margin control and easy ordering. This will very quickly repay your investment. The prices will be calculated using the latest electronic information from your supplier. The computer will print shelf edge labels, so that your staff have easy access to the latest price when shelf filling. You can use the hand held scanner to note products that require ordering (scan the barcode on the shelf edge label if you have sold out!), review the order on the computer and then send it electronically to the supplier. The reports still help you to identify products that need your attention so you can maximise your sales. Then, when you decide to install a scanning tills your files already built for you on a familiar system, so that the process will be quick and easy!